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Each tab contains groups of related commands, and these groups surface some of the additional new UI elements, such as the gallery, which is a new type of control that presents choices visually. The commands that are available on the ribbon also reflect the currently active object.

For example, if you have a table opened in Datasheet view and you click Form on the Create tab, in the Forms group, Access creates the form, based on the active table. That is, the name of the active table is entered in the new form's RecordSource property. Moreover, some ribbon tabs only appear in certain contexts. For example, the Design tab only appears when you have an object open in Design view. You can use keyboard shortcuts with the ribbon.

All of the keyboard shortcuts from an earlier version of Access continue to work. The Keyboard Access System replaces the menu accelerators from earlier versions of Access. This system uses small indicators with a single letter or combination of letters that appear on the ribbon when you press the ALT key. These indicators show what keyboard shortcut actives the control underneath. You can execute a command a number of different ways.

The quickest and most direct route is to use the keyboard shortcut associated with the command. For more information on keyboard shortcuts, see Keyboard shortcuts for Access. Click the appropriate tab for the command.

The following table shows a representative sampling of the tabs and the commands available on each tab. The tabs and the commands available change depending on what your are doing.

Create a list on a SharePoint site and a table in the current database that links to the newly created list. Click the control that represents the command. Alternatively, if you know the keyboard shortcut for the command from an earlier version of Access, enter the keyboard shortcut by using the keyboard.

In addition to the standard command tabs, Access also has contextual command tabs. Depending on your context that is, which object you are working with and what you are doing , one or more contextual command tabs might appear next to the standard command tabs.

Press the key or keys shown in the access key that appears on or closest to the contextual command tab. The contextual command tabs contain commands and features that you need to work in a specific context. For example, when you open a table in Design view, the contextual tabs contain commands that apply only when you are working with a table in that view.

As another example, when you open a table in Design view, a contextual command tab named Design appears next to the Advanced Tools tab. When you click the Design tab, the ribbon shows the commands available to you only when the object is in Design view.

The ribbon also uses a kind of control called a gallery. The gallery control is designed to focus your attention on getting the results that you want. Rather than merely show commands, the gallery control shows the result of using those commands.

The idea is to provide a visual way for you to browse and see what Access can do, with a focus on the results, rather than focusing solely on the commands themselves. Galleries come in different shapes and sizes. There is a grid layout, a menu-like representation that drops down, and even an on-ribbon layout that places the content of the gallery itself on the ribbon.

Sometimes, you might need a little more space to devote to your work area. For that reason, the ribbon can be collapsed so that only the bar with the command tabs remains.

To hide the ribbon, double-click the active command tab. To show it again, double-click the active command tab again. The Quick Access Toolbar is a toolbar adjacent to the ribbon that allows one-click access to commands. The default set of commands include Save , Undo , and Redo , and you can customize the Quick Access Toolbar to include other commands that you use often.

You can also modify the placement of the toolbar and change it from the default small size to large size. The small toolbar appears next to the command tabs on the ribbon. When you switch to the large size, the toolbar appears below the ribbon and extends its full width. Under Customize Quick Access Toolbar , click the command that you want to add, and you are done.

Or, if the command is not listed, click More Commands , and proceed to the next step of this procedure. In the Access Options dialog box, select the command or commands that you want to add, and then click Add.

To remove a command, highlight it in the list on the right, and then click Remove. Alternatively, double-click the command in the list. When you open a database or create a new one, the names of your database objects appear in the Navigation Pane. The database objects include your tables, forms, reports, pages, macros, and modules. To open a database object or apply a command to a database object, right-click the object and select a menu item from the context menu.

The commands on the context menu vary according to the object type. Note that you can set an option to open objects with a single click in the Navigation Options dialog box. The Navigation Pane divides your database objects into categories, and these categories contain groups. Some categories are predefined for you, and you can also create your own custom groups.

By default, the Navigation Pane appears when you open a database, including databases created in earlier versions of Access. You can prevent the Navigation Pane from appearing by default by setting a program option. The following set of steps explain how to take each action. Click the button in the upper-right corner of the Navigation Pane , or press F For more information about the Navigation Pane, see the article View and manage objects by using the Navigation Pane. For everyday interactive use, you may prefer the tabbed document interface.

You can enable or disable tabbed documents by setting your Access Options see Show or hide document tabs , later in this article. However, if you change the tabbed document settings, you must close and reopen your database for the new settings to take effect. Select or clear the Display Document Tabs check box.

Clearing the check box turns off document tabs. The Display Document Tabs setting is a per-database setting. You must set this independently for each database. After you change the Display Document Tabs setting, you must close and reopen your database to see the change take effect.

You can display a status bar at the bottom of the window. This standard UI element continues to be the place to look for status messages, property hints, progress indicators, and so on. You can quickly switch the active window between one of the available views by using the controls available on the status bar. If you are viewing an object that supports variable zoom, you can adjust the zoom level to zoom in or out by using the slider on the status bar.

Clearing the check box turns off the display of the status bar. Yyou can format text more easily by using the mini toolbar. When you select text for formatting, the mini toolbar automatically appears above the selected text. If you move the mouse pointer closer to the mini toolbar, the mini toolbar fades in and you can use it to apply bold, italic, font size, color, and so on. With access , you can create a database system on your local computer, move it to the cloud, and make it available to all of your customers, prospects, employees, or other stakeholders.

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